Office of Accessibility : Faculty and Staff Information

Tips on Planning Accessible Events

Are you planning a campus-wide event? Is it open to the public? Is your event accessible to the individuals in the campus community and the community at large? To help ensure that your event is accessible to all, please use the following guidelines when planning your next event.

Access to Information

Make sure your promotional materials, handouts, brochures, invitations, etc. can be made available in alternative formats for people with disabilities. (Materials on computer disk can be made accessible by the Office of Accessibility.) Be sure to inform the campus and/or community of this availability. Below is a sample statement:

• This (registration form, brochure, etc.) can be made available in alternative format for people with disabilities. To request this item in enlarged print, in Braille, on cassette tape, or on computer disk, contact (name of person in your department).

Programmatic Access

Make sure the campus community and public are aware that accommodations can be made for people with disabilities by including such a statement on promotional brochures, flyers, and other materials.

The following is a sample of the type of statement to be included:

• Please indicate if you need special services, assistance, or accommodations to fully participate in this program by contacting (name of person in your department) at (phone # and TDD #). Please notify us by (a ten-day deadline is deemed reasonable).

Make sure the facility you are planning to use for the event is barrier-free. This is especially important when selecting an off-campus site for the event. Make sure there is appropriate space for wheelchair seating. Make sure appropriate seating is arranged for individuals who need to see interpreters. Make sure the restrooms and entrance are accessible.

Make sure you arrange for appropriate accommodations, such as interpreters, in advance.

Designated Personnel

Make sure you have designated a person to be present at the event to handle any last minute accessibility issues and questions.

Contact the Office of Accessibility

The Director of the Office of Accessibility is available to assist you in the initial planning of your event. The Office of Accessibility can arrange for:

• Interpreter services
• Site analysis for accessiblity
• Alternative format materials
• Special accommodations assistance (based on availability of staff)

Please contact the Office of Accessibility when planning your next event!

Bancroft Campus
1400 Snyder Memorial
419.530.4981
TDD: 419.530.2612